REVIEW ROOM Medical publication review

Stop chasing author approvals through email threads

Give every manuscript, abstract, poster, presentation, or deck one review room for comments, changes, version control, and approvals.

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Review room Framingham Offspring Study
v2 · PDF · Due Jun 27
Current draft

Young adult cardiovascular risk factors and later-life events

Reviewer comment Clarify DBP and LDL wording before approval.
BEFORE AND AFTER

From scattered inbox approvals to one controlled record

Email makes every reviewer, attachment, and approval feel separate. The Approval workspace pulls the whole review into one room with one current version and one exportable history.

Before Email threads
With Approval Review room
Manuscripts Posters Abstracts Presentations Decks
WORKFLOW

One clean path from draft to approval

01

Upload the draft

Start a room for a manuscript, abstract, poster, presentation, or deck.

02

Invite reviewers

Give internal and external reviewers a clear place to review without forwarding attachments or hunting for links.

03

Close out each comment

Your team assigns an editor to record whether each change or comment was incorporated, deferred, or declined.

04

Export the record

Download a clean history of reviewers, decisions, timestamps, versions, and how each comment or change was handled.

PEOPLE & ROLES

Clear roles in every room

Use Lead, Editors, Reviewers, and Observers so everyone knows what they can do before final sign-off. Review groups organize the workflow; roles control permissions.

Lead
Runs the room

The Lead manages people, settings, versions, closeout, and exports.

Editors
Resolve comments and changes

Editors upload drafts, reply to comments, and record what changed.

Reviewers
Comment or approve

Reviewers add comments, request changes, and approve when their sign-off is required.

Observers
Read-only visibility

Observers can follow the room without changing the record.

AUDIT TRAIL

Know exactly who did what.

Every review room keeps a time-stamped record of document access, comments, changes, approvals, version uploads, and exports. When the review closes, the history is already organized.

Version-specific approvals Reviewer activity Export-ready record
Live room record Asthma manuscript v3
Building
Document accessed by Dr. Hannah Lee

v3 manuscript · 9:12 AM

Author comment added on v3

Endpoint wording needs one clarification

Lead closed comment

Reason saved before author approval

v4 uploaded by Emily Carter

Document verification captured

Approved by Dr. Mateo Alvarez

Decision tied to v4 at 12:42 PM

Audit record ready Access, comments, versions, approvals, and exports are captured.
VERSION COMPARE

See what changed.

Compare two drafts side by side, highlight visual differences, and keep every approval tied to the exact version a reviewer saw.

  • Side-by-side review previews
  • Changed pages and highlighted regions
  • Text line diffs for TXT, Markdown, and CSV
Compare v1 → v2
v1

Citation sheet only.

PLOS source link present.

Paper PDF not attached.

v2

Actual PLOS PDF attached.

DOI and license note preserved.

Document verification captured.

Changed pages, comments, and document verification stay with the record
AI ASSIST

Draft routine edits faster

For straightforward reviewer comments or changes, AI assist can suggest wording or an edit note. An Editor decides what becomes final.

Enable per room Editor reviewed Logged in audit trail
PRICING

Priced for review rooms, not reviewer headcount

Outside reviewers should never become a billing argument. Approval pricing is based on internal workspace usage, controlled rooms, retention, and audit controls.

Team

For a department moving recurring document reviews out of email.

$299 /mo
Billed annually. Month-to-month available.
  • 5 internal users
  • 50 review rooms per year
  • Unlimited external reviewers
  • Version approvals and audit exports
Start with Team
Recommended
Business

For publication teams and medcomms agencies coordinating multiple review rooms.

$799 /mo
Billed annually. Includes onboarding.
  • 15 internal users
  • 200 review rooms per year
  • Reviewer groups, reminders, and change tracking
  • Export-ready approval records for every room
Request Business access
Regulated

For teams that need deeper security, compliance, validation, and procurement support.

Custom
Annual agreements for larger programs.
  • SSO, custom roles, and access controls
  • Configurable retention and export formats
  • Dedicated implementation support
  • Validation and regulated review workflows
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READY FOR REVIEW

Want to learn more?

Give publication teams, medcomms agencies, and scientific writers a cleaner path from draft to approval.

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